Teams & Collaboration
Learn how to invite team members, manage roles, track activity, and collaborate effectively on ClipForge.
Quick Start (3 steps)
Go to Teams
Click “Team” in the left sidebar
Invite a Member
Click “Invite Member” and enter their email
Assign a Role
Choose Admin, Editor, or Reviewer
Step-by-Step Guide
Access Team Management
Navigate to the Teams page from the sidebar to view your workspace members, invites, and settings.
- Click "Team" in the left sidebar navigation
- You'll see your current team members, pending invites, and stats
- The page shows your plan's member limit and available seats
Invite Team Members
Add collaborators to your workspace by sending email invitations with a specific role.
- Click the "Invite Member" button (top-right of the Teams page)
- Enter the email address of the person you want to invite
- Select a role: Admin, Editor, or Reviewer
- Click "Send Invite" — they'll receive an email with a link to join
- You can track pending invites and revoke them anytime
Understand Roles & Permissions
ClipForge uses a 4-tier role system so you can control exactly what each member can do.
- Owner — Full control: billing, delete workspace, transfer ownership, manage all members
- Admin — Invite/remove members, assign Editor/Reviewer roles, rename workspace, plus all Editor capabilities
- Editor — Create & edit projects, generate clips/subtitles/thumbnails, use all AI tools, export & download
- Reviewer — View-only access: browse projects, leave feedback, download exports
Manage Member Roles
Owners and Admins can change roles for team members at any time.
- On the Teams page, click the role badge next to a member's name
- Select a new role from the dropdown
- Note: Only the Owner can promote someone to Admin
- Admins can assign Editor or Reviewer roles
- Role changes take effect immediately
Workspace Settings
Customize your workspace name and manage workspace-level settings.
- Click the workspace name in the sidebar to open the workspace menu
- Select "Workspace settings" to access the settings page
- Rename your workspace — Owners and Admins can do this
- View workspace info: plan, member count, creation date
Transfer Ownership
If you need to hand off the workspace to someone else, you can transfer ownership.
- Only the current Owner can transfer ownership
- Go to the Teams page and scroll to "Transfer Ownership"
- Select the team member you want to make the new Owner
- You will become an Admin after the transfer
- This cannot be undone — the new Owner will have full control
Leave a Team
Non-owners can leave a team at any time if they no longer need access.
- Go to the Teams page and scroll to "Leave Team"
- Click "Leave Team" and confirm
- You will lose access to all shared projects and resources
- The Owner cannot leave — they must transfer ownership first
Activity Log
Owners and Admins can track all team activity in the activity log.
- On the Teams page, expand the "Activity Log" section
- See who invited members, changed roles, renamed the workspace, and more
- Activity is recorded automatically for all team actions
- Use this to audit changes and keep your team accountable
Delete a Workspace
Permanently delete your workspace and all associated data.
- Go to Workspace settings (from sidebar workspace menu)
- Scroll to the "Danger Zone" at the bottom
- Click "Delete Workspace" and type your workspace name to confirm
- This permanently deletes all projects, clips, exports, and team data
- This action cannot be undone
Role Permissions Matrix
See exactly what each role can do at a glance.
| Capability | Owner | Admin | Editor | Reviewer |
|---|---|---|---|---|
| View all projects & clips | ||||
| Download exports | ||||
| Leave feedback | ||||
| Create & edit projects | — | |||
| Generate clips & subtitles | — | |||
| Use AI tools (TTS, thumbnails, repurpose) | — | |||
| Export & publish content | — | |||
| Invite & remove members | — | — | ||
| Assign Editor/Reviewer roles | — | — | ||
| Rename workspace | — | — | ||
| Promote to Admin | — | — | — | |
| Manage billing & subscription | — | — | — | |
| Transfer ownership | — | — | — | |
| Delete workspace | — | — | — |
Team Size by Plan
Each plan supports a different number of team members.
Free
1
member
$0
Solo creator
Starter
2
members
$29/mo
Small team
Pro
5
members
$79/mo
Growing team
Business
15
members
$99/mo
Large team
Enterprise
50
members
Custom
Contact us
Need more seats? View all plans
How Credits Work with Teams
Credits are shared across all team members within a workspace.
Shared Credit Pool
- All members use credits from the same workspace pool
- Credit allocation is based on your subscription tier
- Credits renew monthly on your billing date
- 1 credit = 1 minute of video processing
Credit Audit Trail
- Every credit deduction is tagged with the user who triggered it
- Covers all tools: clips, subtitles, TTS, thumbnails, repurpose, social publish
- Owners can see credit usage breakdown per user
- Reviewers don't consume credits (view-only)
Important Notes
Deleting a Workspace
This permanently deletes all projects, clips, exports, and team data. Make sure to back up important files first. Only the Owner can do this.
Invite Expiration
Invitations expire after 7 days. If someone misses the invite, you can revoke the old one and send a new invitation from the Teams page.
Admin Limitations
Admins cannot promote other members to Admin — only the Owner can. Admins also cannot remove other Admins or the Owner.
Ownership Transfer
When you transfer ownership, you become an Admin. The new Owner gets full control. This cannot be undone without the new Owner's cooperation.
Frequently Asked Questions
Do team members share credits?
Yes. Credits are shared at the workspace level. All members consume from the same credit pool based on your subscription plan. Each credit transaction is tracked with the user who triggered it, so Owners can see who used what.
Can I be a member of multiple workspaces?
Currently, each user is associated with one workspace. Multi-workspace support is coming soon, which will allow you to switch between different teams from the sidebar.
What happens when a team member is removed?
They immediately lose access to the workspace and all shared projects. Any projects or clips they created remain in the workspace — they are not deleted.
How long do invitations last?
Team invitations expire after 7 days. If the invite expires, you can send a new one from the Teams page.
Can an Admin invite another Admin?
No. Only the workspace Owner can assign the Admin role. Admins can invite members as Editors or Reviewers.
What happens if the Owner deletes their account?
Before deleting, the Owner should transfer ownership to another member. If the Owner is the only member, they can delete the workspace from Workspace Settings.
Is there a way to audit who used credits?
Yes. Every credit deduction is tagged with the user who triggered it. Owners and Admins can also view the Activity Log on the Teams page to see all team actions.
Ready to collaborate?
Invite your team and start creating content together. It only takes a minute.